Win a luxurious night away and a sumptuous dinner to Kievits Kroon Country Estate, a conference venue in Pretoria, by answering a simple question in the comments section of this article and re-tweeting this tweet. Simply click on the re-tweet button in the tweet below.
This competition will run for a month, until 16 May 2013 when a lucky winner will be drawn and announced through this blog and via e-mail.
Some background …
Situated just 10 minutes from Pretoria and 40 minutes from Sandton, Kievits Kroon is a 16 ha country estate offering luxurious accommodation in 142 rooms, a wellness spa, two restaurants, a number of bars and outstanding conference facilities.
Our business is conferencing and we can assist with any type of forum – conferences, board meetings, strategy, training or brainstorming sessions. We are recognised as one of the top conferencing venues in Pretoria and Gauteng and were recently nominated one of Africa’s Leading Meetings and Conference Hotels by the internationally recognised World Travel Awards.
Top 10 Things to Consider When Selecting a Conference Venue
The venue has a direct impact on the success of any function. If you have the right venue, you’re more than half way there. So if you’re hosting a conference, the biggest decision you’ll have to make, is where to host it. The team at Kievits Kroon Country Estate has vast experience with hosting all sorts of conferences, meetings and events and offers the following advice when choosing a venue:
Make sure that the venue is easily accessible for all delegates, taking into consideration that they may have to negotiate rush hour traffic to get there. If it’s difficult to find or too far off the beaten track, you may find that your delegates are late or arrive harassed and irritable, which is not a great way to start a conference.
Secure parking should be readily available for all delegates arriving in their own vehicles. Also check that there is coach parking, if you are providing transport, and that it is close to the venue.
• Peace and tranquility
A venue which is away from the bustle of the city will help to promote more creative and productive thinking. Being cooped up in a windowless room all day with no access to fresh air is not conducive to a receptive audience. Some out of town venues also offer the option of alfresco dining and outdoor team building events.
• The right size venue & break-away rooms
Ensure that the size of the conference room suits the number of delegates and your required seating arrangement. Don’t be tempted to force people to sit theatre style when they need to take notes and want to use laptops and iPads. Likewise, a conference room that is too big for the number of delegates will lose the intimacy required for interaction and sharing of ideas. If you are going to divide delegates into smaller groups for brainstorming sessions or smaller presentations, make sure that there are suitable break-away rooms close to the main venue. The ideal venue is one which offers a variety of different sized conference rooms.
There’s nothing worse than breaking for tea and finding a tray of limp, soggy sandwiches and wilted lettuce in the hallway, or being served a stodgy heavy meal at lunch time. Choose a venue that is known for supplying fresh, healthy food so that delegates return after the break feeling refreshed and ready for work again, not overfed and lethargic. The catering at the venue should also be able to meet the special dietary requirements for your delegates, including vegetarian, Kosher and Halaal meals.
• Professional staff
Setting up a conference can be stressful and tiring but if you choose a venue which has professional support personnel , they will assist to make your company conference a slick, impeccable, successful event. The right staff can help with everything from check lists, menu selection and agenda setting to entertainment and team building.
These days high-speed Wi-Fi at the venue is a priority, as is good audio-visual equipment. If your event requires more than the standard data projectors, screens and white boards, ensure that the venue is able to hire specialised technical equipment for you.
• Good accommodation and facilities
Unless your conference is a one day event, you will need to provide comfortable accommodation for delegates. Ensure that the venue has the sufficient number of bedrooms and that where delegates are required to share, for budget purposes, twin beds are supplied. Your delegates will want to relax and unwind after a day’s conferencing, so choose a venue with an hospitable bar, a good restaurant, and possibly a spa with facilities like a sauna and Jacuzzi.
• Wheelchair friendly
It goes without saying that the venue should cater for disabled delegates and have easy wheelchair access to the conference and breakaway rooms, accommodation, bars and facilities.
Ensure that all items are taken into account when budgeting for your conference so that when the final bill is presented you do not receive any nasty shocks. It’s a good idea to limit bar expenditure so that delegates pay for their own alcoholic drinks. Some venues offer all-inclusive conference packages which make budgeting much simpler.
Kievits Kroon’s state-of-the-art conference facilities, fully equipped Business Centre, delicious cuisine and professional support personnel will make your company conference a slick, impeccable, successful event.
How many guest rooms does KIEVITS KROON COUNTRY ESTATE have on site?
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You need look no further than www.venuepages.co.za for all your conference requirements. Should you require a quote on this or another venue, please click on the contact us page and a consultant will contact you.
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